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The AI Back Office for Consultants & Coaches
Your entire business is expertise sold by the hour — which makes every hour of admin an hour of inventory burned. The proposal you wrote Tuesday night, the retainer invoice you forgot until the 9th, the discovery call that never got a follow-up, the inbox triage before you can do "real work": bill any of that at your rate and the true cost of running your own back office becomes uncomfortable arithmetic.
Ava Ledger exists to win those hours back. She bills your retainers on schedule, keeps every proposal on a follow-up cadence, books discovery calls to your calendar, drafts the client emails you'd have written anyway, and maintains the books quietly in the background. Your calendar fills with billable conversations; the rest runs itself.
A pipeline that doesn't leak
Consulting deals rarely die from "no" — they die from silence. Ava detects inquiries in your inbox, scores them hot, warm, or cold, and keeps each prospect moving: discovery call scheduled with reminders, proposal sent, follow-up drafted at the right interval, and a morning briefing showing exactly which relationships need a touch today. The prospect from March who "circled back" in June? Ava never lost the thread.
Retainers, packages, and money on schedule
Monthly retainers run on recurring card billing — invoiced on the 1st, every month, without you remembering. Coaching packages track sessions delivered against sessions sold; project engagements bill by milestone. And when a client's payment slips, Ava's drafted reminder handles the awkwardness so the relationship stays about the work.
Email is your factory floor — Ava works it
Client questions, prospect threads, scheduling ping-pong: a consultant's inbox is where the business actually happens. Ava's unified inbox drafts responses in your voice, flags what genuinely needs your judgment, and turns "I'll reply this weekend" into replies that went out Tuesday.
Books that respect your rate
Software, travel to client sites (GPS-logged at the IRS rate), professional development, home office — categorized as they happen, rolled into a live profit view, quarterly estimates always current. Solo practitioners on 1099s can go deeper on the independent contractors page; trainers and wellness coaches may fit the personal trainers page; boutique firms, the small business page. It's all included in one flat plan.
Bill more hours. Work fewer of them on admin.
7 days free. $69/month for your first 3 months, then $99/month — everything included.
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Frequently asked questions
Can Ava bill my retainers automatically?
Yes. Monthly retainers run on recurring invoices with card payment; project fees and packages bill as one-time or milestone invoices. Late payments get a professional drafted nudge.
Does Ava follow up on proposals?
Yes. Every outstanding proposal sits on a follow-up schedule, and Ava drafts the check-in at the right interval — persistent without being pushy — so deals stop dying of silence.
How does the pipeline work for discovery calls?
Inquiries are detected in your inbox and scored hot, warm, or cold. Discovery calls book to your synced calendar with automatic reminders, and each prospect's history stays on one record through to signed.
Can it handle group programs or coaching packages?
Yes. Invoice cohort programs, session bundles, or hybrid retainer-plus-sessions arrangements, and track sessions delivered against what was sold.
What about my taxes as a solo consultant?
Expenses categorize into real tax buckets automatically, quarterly estimates stay current from live numbers, and your Schedule C report is ready at filing — with optional read-only access for your CPA.