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Invoicing, Client & Expense Management for Contractors
The work isn't the hard part. You can frame the addition, fix the panel, or hang the drywall better than anyone in town. The hard part is everything after the tools go back in the truck: the invoice you meant to send Tuesday, the estimate the customer never answered, the pile of supplier receipts on the dash, and the customer from last month who still hasn't paid.
Ava Ledger is the office manager your one-truck (or five-truck) operation never hired. She sends invoices when you tell her to in plain English, chases the late ones, follows up on every estimate you've put out, tracks materials and job costs, and logs the miles between job sites automatically. You run the jobs; Ava runs the paperwork.
Estimates that don't die in someone's inbox
Every contractor knows the pattern: you drive out, quote the job, send the number... and hear nothing. Ava keeps every open estimate on a follow-up schedule, drafts the check-in message at the right moment, and scores incoming inquiries hot, warm, or cold so the kitchen remodel that's ready to sign never sits behind a tire-kicker. Won jobs convert to invoices in one step.
Get paid before the next job starts
Say "invoice Mike $2,400 for the deck repair" and it's done — created, sent, tracked. Customers pay by card online and the money lands in your bank, no envelopes or "I'll mail it Friday." Deposits and progress payments keep cash flowing on bigger jobs, and Ava's overdue alerts plus drafted reminders mean you're not the one making awkward phone calls.
Know what each job actually made you
Materials, equipment rental, permits, dump fees, fuel, small tools — Ava categorizes it all into real tax categories the moment you log it. Between-site drives, supplier runs, and estimate visits get captured by GPS mileage tracking at 72.5 cents per deductible mile (the 2026 IRS rate). The result: you see true profit per job, not just revenue, and your Schedule C is basically pre-built. Pay subs? Ava tracks 1099 contractor payments all year so January isn't a scramble.
Built for trades, sized for you
Whether you're a solo handyman or a GC coordinating crews, everything is in one plan with no per-user fees. Growing into a bigger operation? See how service businesses use Ava. Working solo on 1099s across gigs? The gig workers page and freelancers page cover those setups.
Finish the job. Ava finishes the paperwork.
7 days free. $69/month for your first 3 months, then $99/month — everything included.
Get Started FreeWorks from your phone at the job site. Cancel anytime.
Frequently asked questions
Can I invoice a customer from the job site?
Yes. Tell Ava "invoice Mike $2,400 for the deck repair" from your phone and it's created, sent, and tracked before you've packed up your tools. Customers pay by card and the money goes to your bank.
Does Ava follow up on unpaid invoices?
Yes. Ava flags overdue invoices, drafts the payment reminder for you, and keeps a running list of who owes what — so you stop financing your customers' projects interest-free.
Can I track job expenses and materials?
Yes. Materials, tools, equipment rental, dump fees, permits, and fuel are categorized into real tax categories as you log them, so you can see actual profit per job and hand your preparer clean books.
Do miles between job sites count as a deduction?
Generally yes — drives between job sites, to supplier runs, and to estimates are business miles. Ava's GPS tracking logs them automatically and applies the 2026 IRS rate of 72.5 cents per mile.
I pay subcontractors. Can Ava help with 1099s?
Yes. Ava tracks contractor and subcontractor payments through the year so 1099 season is a report, not an archaeology project.