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The Mileage, Invoice & Tax App for Mobile Notaries
A mobile notary's office is a car with a dual-tray printer in the trunk. The job is the drive: across the county for a 6pm refinance signing, back for an 8am seller package, out again when the borrower reschedules. The fee might be $100 a signing — but between the miles, the toner, the paper by the case, and the signing service that pays "net-30" on its own calendar, the profit is whatever you manage to keep track of.
Ava Ledger keeps track of all of it. Every appointment mile is GPS-logged and valued at the IRS rate. Every completed signing becomes an invoice with a due date Ava actually enforces. Every ream, cartridge, and renewal lands in a tax category. At the end of the year you know — precisely — what your signing business earned.
The mileage IS the business
Loan signing agents routinely put 15,000-25,000 business miles a year on their cars, and at 72.5 cents per 2026 mile, that's an $10,875-$18,125 deduction — the difference between a profitable year and a puzzling one. Ava's background GPS builds the contemporaneous, per-trip log the IRS expects, automatically, including the reschedules and the no-show you still drove to.
Getting paid by everyone who owes you
Signing services, title companies, attorneys, direct clients — each with their own payment habits. Ava invoices every completed signing, tracks each receivable, and drafts the follow-up when net-30 quietly becomes net-60. The $85 fee from a service that "lost the invoice" in March stops being a write-off of your own money.
A trunk full of deductions
The dual-tray laser printer, cases of legal and letter paper, toner, journals, stamps and embossers, E&O insurance, commission renewals, background checks, and signing-platform subscriptions — the tools of the trade are deductible when they're recorded. Ava categorizes each purchase the day it happens, and keeps notarial-fee income separated in your records so your preparer can apply the specific IRS treatment notary fees get.
Beyond the signing table
Direct clients — attorneys, escrow officers, estate planners — pay better than platforms, and they come from follow-up. Ava keeps your contact list warm with reminders and drafted check-ins, schedules appointments to a synced calendar, and briefs you each morning on the day's signings and any unpaid fees. The broader 1099 tax picture is on the independent contractors page; multi-gig hustlers should see the gig workers hub. Everything is one flat plan.
Every mile. Every fee. Every deduction.
7 days free. $69/month for your first 3 months, then $99/month — everything included.
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Frequently asked questions
Can Ava track my miles to signings automatically?
Yes. GPS runs in the background and logs every appointment drive — to the borrower's kitchen table, the hospital signing, the last-minute reschedule across town — valued at the 2026 IRS rate of 72.5 cents per mile.
How do I keep track of what signing services owe me?
Invoice each completed signing to the service or title company, and Ava tracks every unpaid fee — with drafted follow-ups when a net-30 payment becomes net-60.
What can mobile notaries deduct?
Commonly: mileage, dual-tray printer, toner and paper, journals and stamps, E&O insurance, commission and background-check renewals, and signing-platform fees. Ava categorizes each automatically.
Is notary income taxed differently?
Notarial fees have specific self-employment tax treatment under IRS rules, while travel and signing-agent fees are ordinary business income. Ava keeps your income and expenses cleanly categorized so your preparer can apply the rules correctly.
Can I build direct clients alongside signing services?
Yes. Keep attorneys, escrow officers, and direct customers in Ava's client list with follow-up reminders and professional invoices — the direct work pays better, and Ava helps you keep it coming.